This notice informs you about the nature, scope and purpose of the collection, processing and use of personal data which applies to our website.
Please click on the “+” sign in the sections below to obtain more details on the corresponding topics.
Change notification: The GFT Privacy and Cookie Notice was updated on 24th May 2018.
This notice informs you about the nature, scope and purpose of the collection, processing and use of personal data which applies to our website. Should you be redirected via links on our website to other websites, please educate yourself about the respective handling of your data at these sites. We collect and process your personal data based on your explicit consent which you can revoke at any time.
In section “Contact” of this notice you will find name and address of the legal entity responsible for operation and content of this website and how the site collects, processes and uses personal data.
On our website we collect, process and use personal data or relevant derivatives (anonymized or pseudonymized data) for the following purposes:
Operating our website
We collect and use pseudonymized data by means of transient cookies, in order to enable session handling. These transient cookies will be deleted at the end of the session. By visiting our website, we assume your consent to this use of personal data. Please refer to section “Cookies” for more information, including how configure your browser to prevent storing any cookies.
Optimising our website
For this purpose, we collect and use anonymized data by means of web analytics tools. By visiting our website, we assume your consent with using your anonymized data for this purpose. Please refer to section “Web analytics” for more information, including how to prevent any web analytics in your case.
Requesting documents for email delivery
On our website you will find opportunities to select documents to be emailed to you. For this purpose we will collect your name and email address and ask for your explicit consent. This data will be retained for subsequent Marketing purposes (e.g. sending you similar information of interest).
Submitting an application
When you submit an application through our site we collect and use personal data by means of a data form and upload feature. Before accepting or storing your data, we are asking for your explicit consent to the collection, processing and use of this data. Please refer to section “Data Upload” for more information including instructions on how to get your personal data in your case deleted or to exercise any other of other your rights as a data subject.
Using Social Plug-Ins
We have embedded Social Plug-Ins (Facebook, Google+, Twitter, XING, LinkedIn, Viadeo) on our website in such a way as to requiring your explicit action in order to use one of these plug-ins. This ensures that no personal data is being shared through Social Plug-Ins without your consent. Please refer to section “Third Party Plug-Ins” for more information.
Automated decision-making and profiling
GFT website uses marketing automation tool called Pardot (please refer to section “DATA PROCESSING FOR MARKETING & SALES PURPOSES” for more information) which gathers and analyses user activity on GFT website. It does not associate hereof activity with users personal data in any way unless data subject submits her/his data voluntary (e.g. through request document for email delivery process described above).
Based on data subject activity on GFT website, Pardot gives the user a numerical score which provides us with information on level of interest user has in GFT materials. Nevertheless, the score does not result in any consequences for the data subject. Based on data subject interests indicated on GFT website and analysed through Pardot, GFT might offer data subject other similar documents to the one data subject was initially interested in. This does not take away data subject ability to download those documents regardless of Pardot analysis.
On information how to turn-off Pardot tracking please visit the “Delete cookies and do not track” section. Please remember that access to GFT free materials can be done only through Pardot tool.
Third party websites
The website contains links to other websites. We are not responsible for the privacy policies of third party websites or such site operators’ actions including the collection or use of your personal data.
Cookies are usually categorized as “transient” Cookies or “persistent” cookies. Transient Cookies are typically used for the sole purpose of carrying out the transmission of communication over an electronic communications network or is strictly necessary for a service explicitly requested by the subscriber or user.
Session cookies are the most common type of transient cookies help you navigate through the Web site efficiently, keeping track of your progression from page to page so that you are not asked for information you have already provided during the current session. Transient cookies are stored in the browser’s temporary storage and erased when the web browser is closed. The use of Session cookies does not require explicit consent.
Persistent cookies, on the other hand, store user preferences for current and successive visits. They are written on your device’s non-volatile memory (typically the hard disk), and are still valid when you restart your browser. Persistent cookies are often used to track user behavior and to promote targeted advertising. The use of persistent cookies requires explicit consent.
First Party cookies are set by the website owner responsible for notifying the website user about the purpose of data processing and for obtaining user consent. Third Party Cookies are set by some Third Party Plug-Ins, and both the website owner and the Third Party are jointly responsible for notifying the user the purpose of data processing and for obtaining user consent.
How the GFT Website makes use of cockies
The GFT Website makes use of First Party Cookies by means of Session Cookies (namely for Login and Search purposes). These transient cookies will be deleted at end of the session. By visiting our website, we assume your consent for the use of Session Cookies. Below you will find information on how to prevent Session Cookies from being used. Be aware that certain features of our website may not work properly without session cookies.
GFT Website makes use of Third Party Cookies
- The Marketing Automation tool “Pardot” uses persistent cookies for convenience: Based on previous form submissions we can pre-fill forms with information like name and email address. In addition the cookies help us to track user behavior in order to optimize our website for the needs of our visitors. A second persistent cookie saves your “do not track” setting.
- The Webinar tool “GoToWebinar” uses four different types of cookies. They will only be placed on your device in case you register for a GFT webinar and log in with the link provided to the GoToWebinar website.
- GoToWebinar uses persistent cookies to store your preferences across sessions, to remember your identity, to target advertising and for security reasons.
Chapter “3. Analytics, Cookies and Other Web Site Technologies“
The GFT Website also makes use of Third Party Plug-Ins which may be capable of delivering Third Party Cookies. However, these Third Party Plug-Ins are embedded on our website in a way which requires an explicit action from you before these plug-ins are activated. Please refer to section “Third Party Plug-Ins” for more information.
Finally, the GFT Website takes advantage of web analytics and Marketing Automation tools which may use Third Party Cookies to enable collection of anonymized data for website statistics. By visiting our website, we assume your consent to use these tools. Please refer to section “Web analytics” and “Marketing and Sales tools” for more information including how to prevent any web analytics in your case.
DELETE COOKIES AND DO NOT TRACK
Browsers usually automatically permit cookies, but also give you the ability to control the majority of cookies, including whether or not to accept and how to remove them. You can also set your browser to turn off cookies altogether. However, this setting will affect persistent cookies as well as transient and as a consequence you may not be able to use the full functionality of this website. Here you can find information about disabling cookie storage on the most popular browsers:
Compilation and storage of data can be revoked at any time with effect to the future by installation of the Google Analytics Opt-out Browser Add-on which can be downloaded from here.
Our instance of Pardot respects the “Do not track” setting in your browser. For further information please visit https://allaboutdnt.com/.
In addition, Pardot cookies become invalid after one year of inactivity automatically. To set per browser click here.
The GFT website contains sharing buttons which allow the user to share links of the GFT website via Facebook, Google+, Twitter, XING, LinkedIn or Viadeo.
The Share / Like buttons on this site are embedded using a privacy-friendly two-click-solution: The buttons will not be loaded until you click on them to prevent unintentional tracking. Without your explicit action (click on the media buttons), our site does not communicate with any social network.
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.
In view of discussions concerning use of analysis tools with complete IP addresses we would like to point out that this website uses Goggle Analytics with the “anonymizeip()” function so that IP addresses are only forwarded in a truncated version to preclude any direct relation to persons.
Learn more about Google Analytics and privacy here:
In addition, our Marketing Automation solution “Pardot” is also using cookies to analyse user behavior. For more details see chapters “Cookies” and “Data processing for Marketing & Sales purposes”.
DATA PROCESSING FOR HR PURPOSES
The GFT Website offers the capability to submit an online application. As part of the application process, the applicant is able to upload personal data (name, email, relevant job position, CV). Processing data from job applicants gives us the possibility to manage the recruitment process and stay in contact with you.
Before accepting delivery of this data, the GFT site is asking the applicant for explicit consent to the collection, processing and use of this data, which includes sharing this data within in the GFT Group. Please refer to section “Data Sharing” for more information.
Additionally, if the applicant decides so and give us explicit consent for such activity we can store submitted data for future recruitments processes and job opportunities. For more information regarding data storage process and timeline please contact us through channel described in “Contact” section.
The applicant may exercise his or her rights as data subject and may request deletion of this data at a later point in time. Please refer to section “Contact” for more information.
Application via Linkedin
We offer the opportunity to use our the “Apply with LinkedIn” feature to submit Name, email and CV resumee from his personal Linkedin account.
This service is provided by the social network LinkedIn, operated by LinkedIn Corp., 2029 Stierlin Court, Mountain View, California 94043, USA („LinkedIn“). The service allows you to apply to a job using your LinkedIn profile. If you click this button, you will be referred to LinkedIn, where you are demanded to enter your LinkedIn log-in data. By submitting this data, you permit us to access your LinkedIn profile. Before submitting, you can edit the data of your LinkedIn profile you want to share with us. At no time we will receive any information about your LinkedIn access data.
For information on your privacy at LinkedIn please visit:
The usage of this service is optional. If you don´t want to submit the data from your Linkedin profile, you can apply by attaching your CV to your application without any disadvantages for you.
DATA PROCESSING FOR MARKETING & SALES PURPOSES
The GFT Website offers the capability to
- download privileged information, p.ex. Whitepapers and Thought Leadership pieces,
- to register for webinars which give you exclusive and free access to our experts and their Financial Industry know-how.
As part of a download or webinar registration process, the visitor is asked to submit personal data (name, email, position, company name, phone number, company size, industry, country).
For this purpose we use forms of our Marketing Automation Solution, Pardot, which are embedded in our website. For webinars, the data will be handed over to the Webinar provider, GoToWebinar.
Before accepting delivery of this data, the GFT site is asking the applicant for explicit consent to the collection, processing and use of this data, which includes sharing this data within in the GFT Group. Please refer to section “Data Sharing” for more information. The user may exercise his or her rights as data subject and may request deletion of this data at a later point in time. For more information regarding data storage process and timeline please contact us through channel described in “Contact” section.
This website uses Pardot, a marketing automation tool of Pardot LLC, 950 E. Paces Ferry Rd. Suite 3300 Atlanta, GA 30326, USA (“Pardot“). Pardot is a special software for systematic recording and evaluation of the use of a website by visitors.
Pardot sets two session cookies and one permanent cookies. The maximum tracking cookie duration is one year. For additional information please see http://www.pardot.com/faqs/prospects/pardot-track-activities/.
Webinars are hosted by GoToWebinar which is operated by LogMeIn, 320 Summer Street, Boston, MA 02210 in the US. Should you wish to access the webinars you will first need to register directly with GoToWebinar via the booking form. For more details see “Data processing for Marketing & Sales purposes” on this page.
Any personal information that you provide via the booking form will be held in the US by LogMeIn, Inc and in GFT´s Pardot Marketing Automation software.
Please note that the cookies are set on entry to the Gotowebinar website – compare chapter “Cookies”.
KNOW YOUR RIGHTS
Please remember that as a data subject, you have a number of rights:
|The right of access||The right to request a copy of your personal data which GFT holds about you;|
|The right to be informed||You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights.
|The right to erasure||This is also known as ‘the right to be forgotten’. The right to request your personal data to be erased where it is no longer necessary for GFT to retain such data
|The right to data portability||You have rights to obtain and reuse your personal data for your own purposes across different services.
|The right to restrict processing||You have the right to suppress further processing of your information. When processing is restricted, we can still store your information, but may not use it further.
|The right to object to processing||You have the right to object to certain types of processing (i.e. if you no longer want to be contacted with job opportunities).
|The right to lodge a complaint||You have the right to submit a complaint about the way we process your personal data with your national data protection regulator.
|The right to withdraw consent||If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
|The right to rectification||You have the possibility to have your information corrected if it’s inaccurate or incomplete.|
If you would like to exercise any of these rights, please contact us through channel described in “Contact” section.
GFT is an international organization with business processes, management structures and technical systems many countries and jurisdictions. As such, we may share personal data or relevant derivatives within GFT Group and transfer it to countries in the world where we do business in connection with the purposes identified and in accordance with this notice. This includes countries outside the European Economic Area (further as “EEA”). Please refer to the list of the members of the GFT Group.
This notice and our practices are designed to ensure an adequate level of protection for personal data in every country where we operate. This means that even in countries whose laws would provide for less protection for your information, GFT will still handle your information in the manner described here. Even contractors and agents from third countries helping us to deliver our services are bound by legal instruments to adhere to an EU level of adequacy and GFT’s policies in data protection and information security. There are variety of tools and ways that GFT follows to keep your data safe and secure, for instance:
- the country in which your data is being processed may be approved by the European Commission or a relevant data protection authority;
- if the recipient is located in the US, it might be a certified member of the EU-US Privacy Shield scheme;
- recipient might have signed up to a contract based on “model contractual clauses” approved by the European Commission, obliging them to protect your personal data;
Regardless of the above, GFT Group implemented technical and organizational measures (e.g.: need-based rights of access, encryption of data) to secure confidentiality, integrity and availability of your data.
In case we would need to disclose information that identifies you at an individual level and which we collected on our Web sites to other non-GFT entities that are not acting as our suppliers, such as our business partners, we will ask you for your explicit consent. We do not sell or lease such information however.
Circumstances may arise where, whether for strategic or other business reasons, GFT decides to sell, buy, merge or otherwise reorganize businesses in some countries. Such transaction may involve the disclosure of personal information to prospective or actual purchasers, or the receipt of such information from sellers. It is GFT’s practice to seek appropriate protection for information in these cases.
Finally, please be aware that in certain circumstances, personal information may be subject to disclosure to government agencies pursuant to judicial proceeding, court order, or legal process.
If you have any question regarding abovementioned matters please contact us through channel described in “Contact” section.
We keep your personal data for no longer than reasonably necessary and we only retain your data for purposes described in this Privacy Notice. All data is being processed based on your consent and we use purpose of the processing as criteria to determine how long to retain your personal data. For details regarding retention periods please contact GFT through channel described in “Contact” section.
Your Data Controller is:
GFT Technologies SE
Managing Directors: Marika Lulay (CEO), Dr. Jochen Ruetz (CFO)
Chairman of the Administrative Board: Ulrich Dietz
Chief Privacy Officer: Ernst O. Wilhelm
Commercial Register of the local court (Amtsgericht): Stuttgart
Register number: HRB 753709
Company registered address: Stuttgart
Contact for exercising rights regarding personal data gathered for recruitment (HR) purposes:
Contact for exercising rights regarding personal data gathered for marketing & sales purposes:
United Kingdom: marketing.UK@gft.com
North Atlantic: marketing.NA@gft.com
Costa Rica: firstname.lastname@example.org
Contact for filing complaints regarding our privacy practices and asking questions from area of data sharing matters:
Contact for obtaining information to any other kind of subject:
When this notice is updated or modified in a material way we will post a notice for 30 days at the top of this page notifying users of the change or changes. We will notify you if we are going to use your personal information in a manner different from that stated at the time of collection, and you will have a choice as to whether or not we may use your personal information in such a way.